Purchasing
Requests, orders, deliveries, goods received, supplier invoices and credit notes.
How a purchase moves through Servora
Five documents, each filled from the one before it. Which ones you use depends on how your company is set up.
Raise a purchase request
Tell head office what your outlet needs, without needing to know who supplies it or what it costs.
Process requests: buy, or send from the store
Purchasing decides how each approved line is filled — bought, sent from the central kitchen store, or made by the kitchen — and raises it all in one go.
Branches owned by a separate company
When a branch belongs to another company in your group, stock sent to it and goods bought for it are billed to it, at cost.
Raise and send a purchase order
Turn requests into orders, split them by supplier, and email them out as a PDF.
Receive a delivery
The GRN is the most important document in the system. What to check, and what it changes.
Supplier invoices and AI scanning
Record what you have been charged, let Servora read the invoice for you, and check it against what you received.
Receive suppliers' LHDN e-invoices (MyInvois)
Connect Servora to LHDN MyInvois so your suppliers' validated e-invoices arrive by themselves and are matched to what was delivered.
Credit notes
Getting money back for what was short, damaged or overcharged — and having it show up in the right month.
Suppliers, product mapping and price alerts
Set suppliers up once, teach Servora their product names, and get told when a price moves.
Petty cash: the holder claims, the approver approves, Finance reimburses
Each outlet's petty cash holder pays from the cash box, adds the receipts in Cash box and sends them as one claim. An approver approves it, Finance reimburses the holder — or eithe...
Purchase budget: how much you can still order
Each department gets a weekly purchase budget earned from its own sales. Order to "This week · left" and the month closes on its target cost %.